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The Corporation shall decide any question as to whether a person should be
allowed to attend any of its meetings where that person is not a member, the
Clerk or the Principal and in making its decision, it shall consider whether
items for discussion refer to named members of staff, students, candidates or
any matter which, by reason of its nature, the Corporation is satisfied should be
dealt with on a confidential basis
2. Publication of minutes and papers
2.1 Subject to paragraph 2.2, the Corporation shall ensure that a copy of—
(a) the agenda for every meeting of the Corporation;
(b) the draft minutes of every such meeting, if they have been approved by the Chair of the meeting;
(c) the signed minutes of every such meeting; and
(d) any report, document or other paper considered at any such meeting,
shall as soon as possible be made available during normal office hours at the
institution to any person wishing to inspect them.
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2,2 There shall be excluded from any item made available for inspection any
material relating to —
(e) a named person employed at or proposed to be employed at the institution;
(f) a named student at, or candidate for admission to, the institution;
(g) the Clerk; or
(h) any matter which, by reason of its nature, the Corporation is satisfied should be dealt with on a confidential basis.
2.3 The Corporation shall ensure that a copy of the draft or signed minutes of
every meeting of the Corporation, under paragraph (1), shall be placed on the
institution’s website, and shall, despite any rules the Corporation may make
regarding the archiving of such material, remain on its website for a minimum
period of 12 months.
2.4 The Corporation shall review regularly all material excluded from
inspection under paragraph 2.1(d) and make any such material available for
inspection where it is satisfied that the reason for dealing with the matter
on a confidential basis no longer applies, or where it considers that the
public interest in disclosure outweighs that reason.
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